• Managing Pitch Limits Across Multiple Campaigns

  Step 1: Check Your Current Pitch Activity From your dashboard, you’ll see an overview of your total pitches: This week’s total (e.g., 6 total pitches this week) Today’s total (e.g., 6 of 25 pitches sent today) This view helps you track overall send volume across all campaigns connected to the same email address. Step 2: Review Daily Campaign Allocation Inside each campaign, you’ll find your specific daily send limits: Journalist Pitch: typically up to _Few readers

• 🎯How to Fix Duplicate Email Signatures in PodPitch

  Step 1: Check Your Profile Signature Go to Profiles in the left-hand menu. Open the profile connected to your campaign. Scroll to the bottom of the profile settings. If you see a signature block, delete it. Your campaign templates already include your signature, so this extra block isn’t needed. Step 2: Check Your Email Settings Go to Connected Emails in your PodPitch account. Select the Mailboxes tab. Click the email address showing the duplFew readers

• 📧Why Isn’t My Sent Email Showing Up Immediately in My Sent Box?

  How PodPitch Syncs Your Emails When PodPitch sends an email, it first processes it through our system to: Verify deliverability Track sending status Log replies and follow-up sequences Sync with your connected email provider Because of this processing, your sent email may take a short time to appear in your Sent folder. ⏱ Normal Sync Time: A few minutes to a few hours (varies by email provider). Even if it hasn’t appeared yet, the email has still been sent — you caFew readers

• 📧How to Update the Email Address for a Campaign

  Here’s how the system works — and how to update your email correctly. How PodPitch Handles Emails Each campaign is linked to one profile Each profile is linked to one sending email That email sends all pitches on behalf of the profile (name, bio, voice, expertise) Because of this setup: ❌ You cannot assign a different email to just one campaign ✅ Updating the email updates it for all campaigns connected to that profile How to Update the SendFew readers

• 🎯 What is Learning Mode on PodPitch

  🔢 Your Progress 0% Complete Just getting started! Rating even a few podcasts can dramatically improve results. 👍 Rate Podcasts (0/15 Completed) Rate each podcast as a Good Fit or Bad Fit. This improves your targeting accuracy by up to 70%. Click Rate Podcasts to begin. 🎯 Add Matching Tips Help us understand your preferences by adding guidance such as: Topics to target Topics to avoid Audience types Industries or niches Click **Add MatchiFew readers

• ⭐How to Move a Podcast to Your Replied Tab

  Step-by-Step Instructions 1. Go to Campaigns Click Campaigns from the left-hand menu. 2. Open Your Campaign Click the title of the campaign you want to update. 3. Navigate to “In Progress” At the top of your campaign view, click In Progress to see all podcasts currently being pitched. 4. Select the Podcast That Replied Click on the podcast name whose reply you received. 5. Mark as Replied Click Mark as Replied. The podcast will instantly move inFew readers

• ⭐ Know Before You Pitch: How PodPitch Analyzes Every Reply

  Here’s what PodPitch helps you understand: 📨 1. How They Responded Overall Response Type Every reply is classified as one of five categories: Positive — They’re interested Negative — Not a fit Needs More Information — They need extra details Out of Office — They’ll reply later Technical Issue — Delivery problem Specific Response Category We go deeper — examples include: Meeting request Payment required No guest policy Email delivery probFew readers

• ✅Why the “Create Campaign” Button Is Not Active

  1️⃣ You Don’t Have an Active Profile Yet You must have at least one active profile before you can create a campaign. How to activate a profile: Go to Profiles Click Add Inactive Profile (if you don’t already have one) Fill out the profile details Click Fill This Seat to activate it Until a profile is active and assigned to a seat, the Create Campaign button will stay disabled. 2️⃣ Your Email Isn’t Connected Yet PodPitch needs a connected emaiFew readers

• Why PodPitch Doesn’t Support Location Filters

  The short answer PodPitch does not currently support filtering podcasts by city or state. Here’s why Podcasts aren’t local news outlets. Most podcast hosts don’t restrict themselves to one geographic area. Limiting to just one city would reduce their reach. The vast majority aim for national — even global — audiences. Local podcasts are rare. There are some region-specific shows (e.g., The Austin Life Podcast or This Week in Miami), but they’re the exceptionFew readers

• 🎧 How to Permanently Delete a Campaign

  ✅ Step-by-Step Instructions Step 1: Archive the Campaign Go to your Campaigns tab. Hover over the campaign you want to remove. Click the folder/archive icon that appears to the right of the campaign name. Confirm that you want to Archive the campaign. 📌 Archived campaigns are hidden from your main dashboard but not permanently deleted yet. Step 2: Permanently Delete the Campaign Click the Archived tab at the top of your Campaigns page. LocatFew readers

• 🎧 How To Download A Prep Guide

  Step 1: Find The Podcast Go to your campaign or the podcast database and select the podcast you’re preparing for. Step 2: Click “Help Prepare” In the podcast’s detail view, click Help Prepare. PodPitch will instantly generate a custom prep guide tailored to that show. Step 3: Review The Prep Guide Your guide includes: A summary of the podcast’s focus Potential discussion points Tips for aligning your story with the host’s audience Use it to prepare yoursFew readers

• 🎧 How to Exclude a Podcast from a Campaign in PodPitch

  Step 1: Open Your Campaign Go to Campaigns → click your campaign title. Step 2: Go to "In Progress" Click In Progress to see the podcasts currently queued to pitch. Step 3: Select the Podcast You Want to Exclude Click on the podcast card to open its details. Step 4: Click “Ban Selected” This removes the podcast from your active pitching list. Step 5: Confirm Exclusion A prompt will appear → click Add to Exclusion List to confirm. The podcast is now addedFew readers

• 🛑 How to Stop a Campaign on PodPitch

  Step-by-Step: How to Stop Your Campaign 1. Go to Campaigns From your dashboard, click the Campaigns tab. 2. Select Your Campaign Click the title of the campaign you want to stop. 3. Use the Off / Manual / Smart Toggle In the top-right corner, you’ll see the mode selector: Off | Manual | Smart 4. Click Off Switching your campaign to Off immediately stops: New emails Follow-ups Smart Mode outreach Manual sending Your campaign is now inactiFew readers

• 🔑 How to Edit Keywords in Your PodPitch Campaign

  Step-by-Step Guide 1. Go to the Campaigns Tab Open the Campaigns section from your PodPitch dashboard. 2. Select Your Campaign Click the campaign you want to update. 3. Open Campaign Settings In the top-right area, click Campaign Settings. 4. Go to Targeting Settings Select the Targeting Settings tab inside the campaign settings. 5. Tap Edit Click Edit to make changes to your targeting keywords. 6. Update Your Keywords Add the topics you want PodPFew readers

• ✅How to Turn Off or Deactivate a Campaign

  Step 1: Go to Campaigns From your dashboard, click Campaigns in the left-hand menu. Step 2: Select the Campaign Click the title of the campaign you want to turn off. This will open the full campaign view. Step 3: Turn the Campaign Off In the top-right corner, you’ll see the campaign mode selector: Smart Manual Off Click Off to deactivate the campaign. This stops all future emails and follow-ups from being sent. Step 4: Check forFew readers

• ⭐How to Edit Your Campaign Name

  Step 1: Go to the PodPitch App Visit: https://app.podpitch.com/ Step 2: Click “Campaigns” Open the Campaigns tab from the left-hand menu. Step 3: Select Your Campaign Click the campaign whose name you’d like to edit. Step 4: Open Settings In the top-right corner, click Settings. Step 5: Click “Edit Name” Find and select the Edit Name option. Step 6: Enter Your New Campaign Name Type your updated campaiFew readers

• 🎤 How to Edit the Pitch for a Campaign on PodPitch

  ✅ Step-by-Step: How to Edit Your Pitch Step 1: Open Your Campaign Go to your Campaigns tab in the PodPitch dashboard. Step 2: Select a Campaign Click on the campaign where you want to edit the pitch. Step 3: Choose a Podcast Select the podcast you want to edit the pitch for. Step 4: Click “Edit” Inside the pitch preview, click Edit to open the email editor. Step 5: Update Your Pitch Make any necessary changes to your pitch email — tone, structure, personaFew readers

• 🎯 How to Add a Subject Line in PodPitch

  Step-by-Step: Adding a Subject Line 1. Go to Campaigns From your dashboard, click Campaigns on the left menu. 2. Open Your Campaign Select the campaign where you want to add or update a subject line. 3. Click “Subjects” You'll find Subjects at the top right of your campaign screen (next to Pitches). 4. Add a New Subject Line Scroll to the bottom of the popup and click Add another subject line. 5. Enter Your Subject Line Click the **Enter new subjectFew readers

• 🎯 How to Check Your Targeted Audience in PodPitch

  ✅ Step-by-Step: Check & Edit Your Targeting Step 1: Go to Campaigns Open your PodPitch dashboard and click Campaigns. Step 2: Select Your Campaign Choose the campaign whose audience targeting you want to review. Step 3: Open Targeting Settings Click Settings, then select Targeting Settings. Step 4: Edit Your Topic Keywords Click inside the field labeled “What should the podcast talk about?” You can: Add new keywords Remove or refine existing onesFew readers

• 📧 How to Add an Email to a Campaign

  ✅ Step-by-Step: Add an Email to Your Campaign Step 1: Open the Campaign Go to Campaigns and click the campaign you want to update. Step 2: Open Campaign Settings Click Settings in the top-right corner. Step 3: Choose a Different Email Under “Emails are coming from & signed as”: Click the dropdown menu Select the email address you want to use If the email does not appear in the dropdown, it is not yet connected to PodPitch. Step 4: Save Your ChangeFew readers

• 🔨How to Improve Campaign Relevancy in PodPitch

  Step 1: Rate Podcasts in Your Campaign Each podcast card includes a rating scale (1–10) in the center. If the podcast is not the right fit, change the rating (e.g., set it to 1/10) and provide a reason. These ratings help refine future recommendations. Step 2: Use the Skip Function If you choose to skip a pitch, PodPitch 2.0 will now ask for a reason. Enter your feedback and click Submit. For the first time, the skip function directly improves campaign relevFew readers

• 📩How to Add CC and BCC in PodPitch Campaigns

  Step-by-Step Instructions 1. Go to Campaigns From your PodPitch dashboard, click Campaigns in the left-hand menu. 2. Select Your Campaign Click the campaign where you'd like to add CC or BCC recipients. 3. Open Settings Once inside the campaign, click Settings (gear icon). 4. Click “CC & BCC” This will open the email copy settings for your campaign. 5. Add Your CC Email Type the CC email address(es) into the Enter CC email addresses… field. 6. AddFew readers

• ⭐How to Send a Test Email to Yourself

  Follow these steps to send a test email: Step 1: Go to PodPitch Visit: https://app.podpitch.com Step 2: Click “Campaigns” Open the Campaigns tab from the left-hand menu. Step 3: Open Your Campaign Click the title of the campaign you want to test. Step 4: Click “Send Test Email to Myself” You’ll see this button near the email preview inside your campaign. Step 5: Make Sure Your Campaign Is Off The **Send Test EmFew readers

• 📘How to Pause New Outreach but Keep Follow-Ups Running

  👉 Switch Your Campaign to Manual Mode When your campaign is set to Manual, PodPitch will: ✅ Pause all new outreach emails ✅ Continue sending scheduled follow-ups ❗ Do not send any new first-touch pitches This is perfect when you're: Taking a break from new outreach Updating your profile or campaign Managing replies, but not ready for new sends If you need help adjusting any campaign settings, just message us — we're always here to help! 😊Few readers

• Does PodPitch Send The Same Message Twice If A Podcast Is In Multiple Campaigns?

  Even if a podcast appears in multiple campaigns at the same time, PodPitch will: Detect the duplicate Stop the second message Keep your outreach clean and professional 💡 Why This Matters Prevents accidentally spamming podcast hosts Protects your brand reputation Keeps your outreach organized and confident You can run as many campaigns as you need — PodPitch ensures no repeats are sent. If you’re ever unsure, chat us anytime — we’re here to help 😊Few readers

• 🚫 Why Was My Campaign Paused?

  🔌 1. Email Disconnected or Needs Reauthorization Your campaign requires an active, connected email inbox to send pitches. Why does this happen? Your email password was changed Permissions expired (common with Gmail/Outlook) The connection was manually removed How to fix: Go to Settings → Connected Emails / Mailboxes and reconnect your inbox. 👤 2. No Active Profile with a Seat Each campaign must have an active profile assigned with a valid subscription (sFew readers

• How PodPitch Works?

  Thank you for your interest! 🎉 You may want to watch this video to get an idea of how our system works. ​ 📽️ Watch here ​ Let us know if you have any questions! 😊Few readers

• 🔍How to Find the List of Podcasts You’ve Recently Sent

  Step-by-Step Guide Go to PodPitch Visit https://app.podpitch.com/ Click “Campaigns” This will open your list of active and archived campaigns. Select Your Campaign Click the campaign title to open it. Go to the “In Progress” Tab This shows podcasts currently being pitched. Click “Sort By” Located at the top right of the In Progress list. Choose “Recently Sent” Your list will reorder so the most recently sent pFew readers

• ⬇️ How to Download Your Campaign List

  Step 1: Open Your Campaign Go to Campaigns in the left-hand menu. Click the campaign you want to export. Step 2: Click “Import & Download” At the top of your podcast list, click Import & Download. A dropdown menu will appear. Step 3: Select “Download List” Choose Download List. A pop-up window will open with export options. Step 4: Configure Your Export Settings Select which columns you want to include (e.g., podcast name, email, status). ChoosFew readers

• 🔄 Why Your Campaign Updates Aren’t Showing Up

  Here’s how to ensure your updates show up: ✅ 1. Add New Podcasts to Apply Your Changes Most changes—like keywords, filters, tones, and writing settings—only apply to new matches. Click “Add 20 More Podcasts” This forces PodPitch to generate new podcasts based on your updated settings. These newly added podcasts will reflect the updated keywords and filters. 🔄 2. Hard Refresh Your Browser Sometimes your browser displays cached information. Windows: Ctrl + F5Few readers

• How to Remove Recent Podcast Episodes from Pitches

  Step-by-Step Instructions 1. Go to the Campaigns Tab From your PodPitch dashboard, click Campaigns. 2. Open Your Campaign Select the campaign you want to update. 3. Switch the Campaign to Manual Mode At the top right, click the toggle and select Manual (Off / Manual / Smart). This allows you to edit the email content settings. 4. Open Campaign Settings Click Campaign Settings in the upper-right menu. 5. Edit the Campaign Click Edit to adjustFew readers

• 📅 How to Schedule a Campaign Email with “Send Later” in PodPitch

  Step-by-Step Instructions Step 1: Open Your Campaign Go to Campaigns → click your campaign title. Step 2: Choose the Email You Want to Schedule Scroll to the email in your sequence and click on it. Step 3: Click “Send Later” You will see the Send Later button above the email preview. Step 4: Choose a Scheduling Option You’ll see four quick-select options, such as: Later Today Tomorrow In 2 Days Next Week Step 5: Choose a Custom Date (Optional) Click tFew readers

• 🔄️How to Update a Profile and Refresh Campaign Emails

  Step 1: Open the Profile From your dashboard, click Profiles in the left-hand menu. Find the profile you’d like to edit (e.g., Matt Fraser). Click Edit on the right-hand side. Step 2: Update the Bio or Details In the profile editor, you’ll see two main boxes. Add or edit any information (bio, title, details). PodPitch AI will automatically use these updates when generating new outreach emails. Step 3: Rewrite Campaign Emails After saving your cFew readers

• 📝How to Rewrite Your Campaign Emails

  Step 1: Open Your Campaign Go to your campaign (for example, Rob’s Radiant Relationship Revelations). Once the podcasts are loaded, review the AI-written emails. Step 2: Adjust Your Settings Click Settings in the top right screen menu options. If you’d like less specific intros, turn off the option “Should we reference a specific moment from recent episodes.” Select Yes or Nope to proceed. Add a custom instruction to guide the rewrite (e.g., “Keep tone frienFew readers

• 🧩 How to Create a Template in PodPitch

  Step-by-Step: Create a Template 1. Go to PodPitch Navigate to: 👉 https://app.podpitch.com/ 2. Open Your Campaigns Click Campaigns in the left-hand menu. 3. Select the Campaign Choose the campaign where you want to create or use templates. 4. Click “Templates” In the top-right campaign menu, select Templates. 5. Click “New Template” This opens a blank template builder. 6. Name Your Template Enter a descriptive name — e.gFew readers

• ✨How to Use Smart Mode to Automate Your PodPitch Campaigns

  PodPitch includes two powerful automation modes, Smart Mode and Manual Mode, to streamline podcast discovery and pitching.Why Use Smart Mode? ​ PodPitch enables users to efficiently manage their campaigns, whether starting, resuming, or creating new campaigns. This guide outlines the actions you can take, the available campaign modes, and additional details to ensure successful campaign management. ​ Many PodPitch users tell us they don’t have enough time to send pitches manually. SmaFew readers

• 📘Not Receiving Pitches in Your Gmail Inbox

  Why This Happens PodPitch processes and routes your emails through our system before syncing them to your Gmail. Because of this, the pitches may take a few hours to appear in your Sent folder. Where to Check Before reaching out, try the following: 📥 Check your Spam folder 🗂 Check your Promotions tab 🔄 Wait a bit longer — syncing can take some time If you still can’t find your emails after waiting, message us through chat and we’ll take a look for you! 😊Few readers

• ⏱️ Do Follow-Ups Send Automatically or Manually in PodPitch?

  ✅ Smart Mode (Automated Follow-Ups) When your campaign is set to Smart, PodPitch will automatically: Send follow-up emails based on the delay you set (eg, 3 days, 7 days, etc.) Stop follow-ups immediately if the podcast host replies Respect sending limits and business-day settings Pause follow-ups if your email disconnects or has OAuth/authentication issues You do NOT need to manually trigger follow-up sends. As long as Smart Mode is active and your email is connectedFew readers

• ⭐How to Enable Smart Mode on PodPitch

  Step-by-Step Instructions 1. Go to Campaigns Open the Campaigns tab from your dashboard. 2. Select Your Campaign Click the title of the campaign you want to adjust. 3. Turn On Smart Mode At the top of your campaign, click ✨ Smart. 4. Set Your Daily Sending Volume Use the slider to choose how many pitches you'd like PodPitch to send each day. 5. Activate Smart Mode Click Yes, Activate Smart Mode! 6. View Sent Emails Once active, you'll see the runFew readers

• ⚠️ Why Your Campaign Isn’t Sending on Smart Mode

  🔍 Step 1: Check Campaign Status Go to Campaigns → Select Your Campaign. Make sure your campaign is: Set to Smart Mode Not paused Not archived Campaigns only send when they show as In Progress. 🔍 Step 2: Check Daily Sending Limits Your campaign will stop sending for the day if: You reached your daily pitch limit Your profile already hit its daily or weekly target You’re using one email address across multiple active campaigns and theFew readers

• 📴 How to Turn Off Subject Lines in Your Campaign

  Step-by-Step Instructions 1. Go to Campaigns On the left-hand menu, click Campaigns. 2. Open Your Campaign Click the title of the campaign where you want to turn off subject lines. 3. Open the Subjects Tab In the top-right menu bar (next to Pitches), click Subjects. 4. Turn Off Subject Lines You will see a list of all subject lines currently available for the campaign. Use the toggle switch beside each subject line to turn it off. Only toggled-onFew readers

• 🗑️ How to Delete an Inactive Profile on PodPitch

  Step 1: Go to Profiles From your dashboard, click Profiles in the left-hand sidebar. At the top of the page, make sure Show Profiles without subscriptions is toggled on so you can see inactive profiles. Step 2: Archive the Profile Find the profile you want to remove. On that profile row: Click the Archive folder icon Click Archive to confirm This moves the profile to the archived profiles list. Step 3: Open Archived Profiles Above the **Search PrFew readers

• ⭐What Is the Pitching Limit per Day?

  Need a Higher Limit? If you’d like to increase your daily limit, just reach out to us through the chat in your dashboard — our support team can review your account and assist.Few readers

• 🧹What Does the Bulk Edit Feature Do in PodPitch?

  This is especially useful for keeping your outreach relevant and saving time. ✨ What You Can Do With Bulk Edit When you open your campaign and click Bulk Edit (top right), you’ll see these filtering options: 🔍 Too Big or Too Small Skip podcasts that are outside your preferred audience size. 💵 Paid Placements Remove shows that charge a fee for guest appearances. 📭 Podcasts I Haven’t Pitched Yet Quickly clear out all unsent podcasts if you want to refresh your list.Few readers

• 📊 How to Identify the Number of Emails Sent Per Day in PodPitch

  ✅ Step-by-Step: View Your Daily Email Volume Step 1: Log In Go to https://app.podpitch.com and log in to your PodPitch account. Step 2: Go to Campaigns Click Campaigns in the left-side menu. Step 3: Select Your Campaign Choose the campaign you want to review. Step 4: Activate Smart Mode If not already active: Toggle your campaign to ✨ Smart Mode PodPitch will open the Smart Mode configuration page automatically Step 5: OpenFew readers

• 📅Are Emails Sent During U.S. Holidays?

  💡 Pro Tip Planning a campaign during a holiday week? Update your sending schedule in advance so you can: Avoid delays Align your messaging with holiday timing Keep your daily sending volume smooth ❓ Need Help? If you’d like assistance adjusting your campaign or scheduling around holidays, just reach out through the in-app chat — we’re here to help! 😊Few readers

• How to Add a Hyperlink to Your Emails in PodPitch

  Step 1: Open Your Profile From your dashboard, click Profiles in the left-hand menu. Choose the profile you’d like to edit. Click Edit on the right-hand side. Step 2: Add the Hyperlink in the Profile Signature Scroll down to the Profile Signature field. Type the sentence you’d like to appear at the bottom of your emails. Example: “Learn more about me here.” Highlight the sentence, click the hyperlink option, and paste the URL you want to include.Few readers

• 📁How to Delete or Archive a Campaign in PodPitch

  If you’d like to clean up your dashboard by removing old or inactive campaigns, you can archive or permanently delete them right from your Campaigns list. Step 1: Hover Over the Campaign In your Campaigns list, hover your mouse over the campaign name you want to manage. You’ll see a 📁 folder icon appear at the end of the campaign name. Step 2: Archive the Campaign Click the 📁 folder icon once to archive the campaign. You’ll see a confirmation message: “AreFew readers

• 📁 How to View Inactive Campaigns on PodPitch

  Step 1: Go to the Campaigns Tab Log in to your PodPitch account and click Campaigns in the left-hand menu. Step 2: View Your Campaign List You’ll see all campaigns listed together — both active and inactive. Step 3: Check Campaign Status Each campaign has a status toggle: On (Smart / Manual) → Campaign is active Off → Campaign is inactive If the toggle shows Off, the campaign is not currently running. That’s it! You can turn any inactivFew readers

• How to Add a Podcast to the Excluded List

  Step 1: Search for the Podcast Go to Databases in your PodPitch dashboard. Select Podcasts, then click on Search Podcast Database Click on New Search Then Search by Ideas or Search by Keywords, Keywords is better for searching for a specific podcast and know the name Type the podcast title in the search bar (e.g., Unconventional Leaders). ✅ Tip: Double-check the exact title (e.g., Leaders vs. Leadership). Click Search. Step 2: ExcluFew readers

• ⭐How to Recover a Deleted Campaign

  Step 1: Go to Campaigns Click Campaigns in the left-hand menu. Step 2: Open the Archived Tab Select Archived to view campaigns that were previously moved there. Step 3: Select the Archived Campaign Click the title of the campaign you want to restore. Step 4: Turn the Campaign Back On Switch the campaign mode to Manual or Smart. This reactivates the campaign. Step 5: Return to Your Dashboard Go back to the Campaigns page.Few readers

• 📬How to Check Replies to Your PodPitch Pitches

  How to Check Replies Step 1: Go to Campaigns From your PodPitch dashboard, click Campaigns in the left-hand menu. Step 2: Select Your Campaign Choose the campaign you want to review. Step 3: Open the Replied Section Click Replied at the top of the campaign queue. You’ll now see a list of all podcasts or journalists who have responded to your pitch. Scroll to browse through the list Click Next at the bottom if you have multiple pages of replies Select anFew readers

• 🎯What Happens if I Turn Off a Campaign and Reactivate It Later?

  Here’s what happens: ✅ Your Progress Is Saved When you switch a campaign Off, PodPitch simply pauses all sending activity. All of your data remains intact, including: If you need to disconnect your email for any reason, be aware that PodPitch requires you to deactivate the associated campaign temporarily. Doing so ensures that all progress and data, such as scheduled emails and reply tracking, remain secure and unaffected. Scheduled emails Reply tracking Pitch history CampaignFew readers

• ⏰ How to Change Your Smart Settings Time Window in PodPitch

  Step-by-Step Instructions 1. Open Your Campaign Go to Campaigns and click the campaign you want to update. 2. Open Campaign Settings Click Settings in the top-right corner. 3. Go to Smart Settings Select Smart Settings from the menu. 4. Click Edit This unlocks your sending window settings. 5. Set Your Time Window Choose your desired: Start Time (when sending begins) End Time (when sending stops) Smart Mode will only send emails withFew readers

• ⭐How to Rewrite Your Campaign After an Update

  Follow the steps below to refresh your campaign with updated AI-generated emails: Step-by-Step Instructions 1. Go to Campaigns Click Campaigns from your dashboard. 2. Open Your Campaign Select the campaign you want to update. 3. Click “Settings” Open the campaign settings in the top right. 4. Update Your Preferences Make your desired changes, including: Editing tone or voice Adjusting personal preferences Updating Custom Writing Instructions (CWI) 5. TFew readers

• 📍 Can I Target Podcasts Only for a Specific City?

  Unlike journalists who write for city-based publications, podcasts are not location-specific. They publish nationally (and often globally), and hosts expect to reach audiences far beyond one city. Because of this, very few podcasts label themselves by city or restrict their listener base to one geographic area — which makes true city-level targeting impossible. Why This Matters Podcasts don’t operate like local newspapers Hosts prefer broad audiences, not single-city reach LocatFew readers

• ✅How to Search Podcasts Based on Monthly Listenership

  🔍 Step-by-Step: Search by Monthly Listenership Step 1: Open the Podcast Database Click the Databases icon in the left-hand menu Select My Databases Open the Podcast Database Step 2: Start a New Search Click New Search, then choose Search by Idea. Step 3: Enter a Topic or Keyword Type the theme or niche you’re targeting and press Enter. Examples: “Mindset” “Nutrition” “Real estate” Step 4: (Optional) Hide PodcaFew readers

• ✨How to Customize AI-Written Emails in PodPitch

  Option 1: Edit Individual Emails Open your campaign and go to the Email view. Select the email you’d like to adjust. Click Edit, then make changes such as: Rewording sentences. Turning paragraphs into bullet points. Adding or removing details. 💡 This option works best when you only need to tweak a few emails. If you want every email to follow the same structure, use Option 2. Option 2: Add Custom Writing Instructions For a more consistent approach,Few readers

• 📝 How To Edit The Pitches

  Step 1: Open Your Campaign Click the title of the campaign you want to edit from your dashboard. Step 2: Scroll To The Email Pitch Preview You’ll see your current pitch templates displayed in the preview area. Step 3: Click “Edit” This opens the email editor for your campaign. Step 4: Make Your Changes Click the body of the email and type directly to make updates. You can also highlight specific sections and instruct PodPitch to automatically improveFew readers

• How to Adjust Targeting Settings in Your Podcast Campaign

  Step 1: Open Your Campaign Go to your PodPitch dashboard. Open the podcast campaign you’d like to update. 💡 Targeting is currently available only for podcast campaigns, not journalist campaigns. Step 2: Go to Targeting Settings Click the Settings tab in the top right. Select Targeting Settings (second row, second from the left). Step 3: Adjust Listener Ranges Choose the podcast download ranges per month that best fit your goals. **Gray =Few readers

• ✅How to Mark a Podcast Appearance as Completed in PodPitch

  Step 1: Open the Campaign Navigate to the campaign where the appearance was booked. Example: Anne-Marie booked on Dear Human Resources. Step 2: Mark the Appearance as Completed In the upper right-hand corner, click Mark Completed Appearance. Once selected, a new Completed tab will be added at the top of your campaign view. Step 3: Refresh the Page Refresh your browser to see the new Completed tab appear. Step 4: Understanding Other StaFew readers

• 🌐 How to Add Your Client’s Website to Their Campaign

  Step 1: Open Your Campaign Go to Campaigns Click the campaign you want to edit Scroll down to the email preview section Step 2: Highlight the Text You Want to Turn Into a Link You can link any word or phrase — most users choose: Website Learn more Click here The client’s brand name Step 3: Insert the Hyperlink Highlight the word or phrase Click the 🔗+ link icon A small box will appear — paste or type your website URL ClickFew readers

• 📵How to Block a Podcast Across All Profiles in PodPitch

  Step 1: Go to Settings From your dashboard, open the Settings tab. Select Email. Step 2: Find the Exclude Contacts Section Scroll down to the section labeled Exclude Contacts. Step 3: Add the CSV File Prepare your CSV file in the required format. Upload it to the Exclusion List. Once uploaded, the emails connected to those podcasts will be blocked across all profiles. Step 4: Confirm Exclusion After uploading, the excluded podcastsFew readers

• 🎧Auto-Skip Bounced Podcasts or Journalists in Your Outreach

  ✅ How It Works 1. You send a batch of emails Your campaign sends normally through Smart Mode or Manual Mode. 2. PodPitch detects any bounced emails If a journalist or podcast host’s email is invalid, blocked, or unreachable, PodPitch marks it as bounced. 3. Bounced contacts are auto-skipped The system automatically removes them from future sends so you never pitch the same invalid email twice. 4. You can review all bounce details Visit your Outreach Dashboard to seFew readers

• 🔧 How To Change Podcast Settings from Smart to Manual

  Step 1: Go to Campaigns From your left-hand menu, click Campaigns. Step 2: Select Your Campaign Open the campaign you want to switch from Smart Mode to Manual Mode. Step 3: Locate the Mode Toggle At the top of your campaign, you’ll see the mode options: Off / Manual / Smart Step 4: Switch Smart to Manual Click Manual to deactivate Smart Mode and switch to a hands-on workflow. What Happens When You Switch to Manual Smart Mode stops sending automated emailsFew readers

• 🚫 How to Use Negative Keywords to Improve Campaign Relevancy

  Step 1: Edit Your Profile Settings Go to your Profile Settings. Click the Edit button. Scroll down to Box #3 (Categories). Step 2: Add Negative Keywords Paste your negative keywords into Box #3. ⚠️ Important: Each entry should be written as a complete sentence. Example: “Do not include categories related to sports betting.” Step 3: Apply to Your Campaigns Save your settings. Go back to your campaign. When you click **AdFew readers