• ⭐ How PodPitch Analyzes and Labels Replies

  Understand Magic Labels, detected requirements, reply summaries, and the actions to take after each response.Some readers

• 🎯 How to Set and Review Targeting in an OmniCampaign

  Set positive and negative targeting, understand Smart Fit, review skipped matches, and train future recommendations.Some readers

• ⚙️ How to Create and Manage PodPitch Workflows

  Create, test, review, pause, and troubleshoot PodPitch workflows for Monitor, Inbox, and campaign actions.Some readers

• 🔨 How to Improve Match Relevance in an OmniCampaign

  Campaign relevancy comes from three things working together: Accurate profile context Clear targeting and Matching Tip instructions Feedback from ratings Smart Fit then scores how well each media target matches that information. Start with the profile bio The profile bio should emphasize the expertise, industries, audiences, and story angles you genuinely want PodPitch to match. If the bio spends a lot of space on a secondary subject, Smart Fit may reasonably find media focused onSome readers

• 🧩 How to Create a Design Sequence in PodPitch

  Create and apply the current PodPitch Design Sequence for initial pitches and follow-ups.Some readers

• 📊 How Podcast Listener and Total Audience Reach Filters Work

  PodPitch offers two ways to filter podcast audience size: Estimated monthly listeners Total Audience Reach Choose the correct mode before interpreting the results. The same range can produce different podcasts depending on whether social reach is included. Open the Podcast Database Go to Databases → My Databases. Open the Podcast Database. Start a New Search and choose Search by Idea. Enter the topic, audience, or niche you want. Apply the audienSome readers

• 📝 How To Edit The Pitches

  Step 1: Open Your Campaign Click the title of the campaign you want to edit from your dashboard. Step 2: Scroll To The Email Pitch Preview You’ll see your current pitch templates displayed in the preview area. Step 3: Click “Edit” This opens the email editor for your campaign. Step 4: Make Your Changes Click the body of the email and type directly to make updates. You can also highlight specific sections and instruct PodPitch to automatically improveSome readers

• 🚫 How to Add Exclusions and Negative Targeting Instructions

  Use negative targeting instructions to tell PodPitch which subjects, audiences, industries, or opportunity types should not be recommended. They belong with targeting, not inside Categories and not inside email-writing instructions. Where exclusions belong Open the OmniCampaign, select the relevant media channel, and add exclusions to the Matching Tip, Smart Filtering instructions, or campaign targeting brief shown for that channel. Use: Profile bio for accurate, durable inSome readers

• 📊 How Shared Pitch Capacity Works Across Campaigns

  Understand how multiple OmniCampaigns share the team's daily pitch allowance and how to prioritize their budgets.Few readers

• 🎯How to Fix Duplicate Email Signatures in PodPitch

  Step 1: Check Your Profile Signature Go to Profiles in the left-hand menu. Open the profile connected to your campaign. Scroll to the bottom of the profile settings. If you see a signature block, delete it. Your campaign templates already include your signature, so this extra block isn’t needed. Step 2: Check Email Addresses Go to Email Addresses in your PodPitch account. Click the email address showing the duplicate signature. Remove or customizFew readers

• 📧Why Isn’t My Sent Email Showing Up Immediately in My Sent Box?

  How PodPitch Syncs Your Emails When PodPitch sends an email, it first processes it through our system to: Verify deliverability Track sending status Log replies and follow-up sequences Sync with your connected email provider Because of this processing, your sent email may take a short time to appear in your Sent folder. ⏱ Normal Sync Time: A few minutes to a few hours (varies by email provider). Even if it hasn’t appeared yet, the email has still been sent — you caFew readers

• 🔔 How to Use PodPitch Monitor and Keyword Alerts

  Create Monitor alerts, choose a 12-hour, daily, or no-email schedule, and review merged alert digests.Few readers

• 📧How to Update the Email Address for a Campaign

  Here’s how the system works — and how to update your email correctly. How PodPitch Handles Emails Each campaign is linked to one profile Each profile is linked to one sending email That email sends all pitches on behalf of the profile (name, bio, voice, expertise) Because of this setup: ❌ You cannot assign a different email to just one campaign ✅ Updating the email updates it for all campaigns connected to that profile How to Update the SendFew readers

• 🎯 What is Learning Mode on PodPitch

  🔢 Your Progress 0% Complete Just getting started! Rating even a few podcasts can dramatically improve results. 👍 Rate Podcasts (0/15 Completed) Rate each podcast as a Good Fit or Bad Fit. This improves your targeting accuracy by up to 70%. Click Rate Podcasts to begin. 🎯 Add Matching Tips Help us understand your preferences by adding guidance such as: Topics to target Topics to avoid Audience types Industries or niches Click **Add MatchiFew readers

• ⭐How to Move a Podcast to Your Replied Tab

  1. Go to Campaigns Click Campaigns from the left-hand menu. 2. Open Your Campaign Click the title of the campaign you want to update. 3. Navigate to “In Progress” At the top of your campaign view, click In Progress to see all podcasts currently being pitched. 4. Select the Podcast That Replied Click on the podcast name whose reply you received. 5. Mark as Replied Click Mark as Replied. The podcast will instantly move into your Replied tab.Few readers

• 🛠️ Why Can’t I Create an OmniCampaign or Use a Media Type?

  Troubleshoot disabled campaign creation, missing media types, and unavailable sending emails.Few readers

• 🎧 How to Permanently Delete a Campaign

  ✅ Step-by-Step Instructions Step 1: Archive the Campaign Go to your Campaigns tab. Hover over the campaign you want to remove. Click the folder/archive icon that appears to the right of the campaign name. Confirm that you want to Archive the campaign. 📌 Archived campaigns are hidden from your main dashboard but not permanently deleted yet. Step 2: Permanently Delete the Campaign Click the Archived tab at the top of your Campaigns page. LocatFew readers

• 🎧 How To Download A Prep Guide

  Step 1: Find The Podcast Go to your campaign or the podcast database and select the podcast you’re preparing for. Step 2: Click “Help Prepare” In the podcast’s detail view, click Help Prepare. PodPitch will instantly generate a custom prep guide tailored to that show. Step 3: Review The Prep Guide Your guide includes: A summary of the podcast’s focus Potential discussion points Tips for aligning your story with the host’s audience Use it to prepare yoursFew readers

• 🎧 How to Skip or Exclude a Match from One Campaign

  Remove a poor match from one OmniCampaign without blocking every contact across the team.Few readers

• 🛑 How to Stop a Campaign on PodPitch

  1. Go to Campaigns From your dashboard, click the Campaigns tab. 2. Select Your Campaign Click the title of the campaign you want to stop. 3. Use the Off / Manual / Smart Toggle In the top-right corner, you’ll see the mode selector: Off | Manual | Smart 4. Click Off Switching your campaign to Off immediately stops: New emails Follow-ups Smart Mode outreach Manual sending Your campaign is now inactive — but still saved and accessible.Few readers

• 🔑 How to Edit Keywords in Your PodPitch Campaign

  Step-by-Step Guide 1. Go to the Campaigns Tab Open the Campaigns section from your PodPitch dashboard. 2. Select Your Campaign Click the campaign you want to update. 3. Open Campaign Settings In the top-right area, click Campaign Settings. 4. Go to Targeting Settings Select the Targeting Settings tab inside the campaign settings. 5. Tap Edit Click Edit to make changes to your targeting keywords. 6. Update Your Keywords Add the topics you want PodPFew readers

• ✅How to Turn Off or Deactivate a Campaign

  Step 1: Go to Campaigns From your dashboard, click Campaigns in the left-hand menu. Step 2: Select the Campaign Click the title of the campaign you want to turn off. This will open the full campaign view. Step 3: Turn the Campaign Off In the top-right corner, you’ll see the campaign mode selector: Smart Manual Off Click Off to deactivate the campaign. This stops all future emails and follow-ups from being sent. Step 4: Check forFew readers

• ⭐How to Edit Your Campaign Name

  Step 1: Go to the PodPitch App Visit: https://app.podpitch.com/ Step 2: Click “Campaigns” Open the Campaigns tab from the left-hand menu. Step 3: Select Your Campaign Click the campaign whose name you’d like to edit. Step 4: Open Settings In the top-right corner, click Settings. Step 5: Click “Edit Name” Find and select the Edit Name option. Step 6: Enter Your New Campaign Name Type your updated campaiFew readers

• 🎤 How to Edit the Pitch for a Campaign on PodPitch

  Step 1: Open Your Campaign Go to your Campaigns tab in the PodPitch dashboard. Step 2: Select a Campaign Click on the campaign where you want to edit the pitch. Step 3: Choose a Podcast Select the podcast you want to edit the pitch for. Step 4: Click “Edit” Inside the pitch preview, click Edit to open the email editor. Step 5: Update Your Pitch Make any necessary changes to your pitch email — tone, structure, personalization, or details. Step 6: Save YourFew readers

• ✉️ How to Add and Personalize Subject Lines

  Add campaign subject lines, use First Name or Full Name personalization, and understand the missing-name fallback.Few readers

• 📧 How to Add an Email to a Campaign

  Step 1: Open the Campaign Go to Campaigns and click the campaign you want to update. Step 2: Open Campaign Settings Click Settings in the top-right corner. Step 3: Choose a Different Email Under “Emails are coming from & signed as”: Click the dropdown menu Select the email address you want to use If the email does not appear in the dropdown, it is not yet connected to PodPitch. Step 4: Save Your Changes Click Save Changes, then Confirm & SaveFew readers

• 📩How to Add CC and BCC in PodPitch Campaigns

  1. Go to Campaigns From your PodPitch dashboard, click Campaigns in the left-hand menu. 2. Select Your Campaign Click the campaign where you'd like to add CC or BCC recipients. 3. Open Settings Once inside the campaign, click Settings (gear icon). 4. Click “CC & BCC” This will open the email copy settings for your campaign. 5. Add Your CC Email Type the CC email address(es) into the Enter CC email addresses… field. 6. Add Your BCC Email Type the BCCFew readers

• ⭐How to Send a Test Email to Yourself

  Follow these steps to send a test email: Step 1: Go to PodPitch Visit: https://app.podpitch.com Step 2: Click “Campaigns” Open the Campaigns tab from the left-hand menu. Step 3: Open Your Campaign Click the title of the campaign you want to test. Step 4: Click “Send Test Email to Myself” You’ll see this button near the email preview inside your campaign. Step 5: Make Sure Your Campaign Is Off The **Send Test EmFew readers

• 📘How to Pause New Outreach but Keep Follow-Ups Running

  👉 Switch Your Campaign to Manual Mode When your campaign is set to Manual, PodPitch will: ✅ Pause all new outreach emails ✅ Continue sending scheduled follow-ups ❗ Do not send any new first-touch pitches This is perfect when you're: Taking a break from new outreach Updating your profile or campaign Managing replies, but not ready for new sends If you need help adjusting any campaign settings, just message us — we're always here to help! 😊Few readers

• Does PodPitch Send The Same Message Twice If A Podcast Is In Multiple Campaigns?

  Even if a podcast appears in multiple campaigns at the same time, PodPitch will: Detect the duplicate Stop the second message Keep your outreach clean and professional 💡 Why This Matters Prevents accidentally spamming podcast hosts Protects your brand reputation Keeps your outreach organized and confident You can run as many campaigns as you need — PodPitch ensures no repeats are sent. If you’re ever unsure, chat us anytime — we’re here to help 😊Few readers

• 🚫 Why Was My Campaign Paused?

  🔌 1. Email Disconnected or Needs Reauthorization Your campaign requires an active, connected email inbox to send pitches. Why does this happen? Your email password was changed Permissions expired (common with Gmail/Outlook) The connection was manually removed How to fix: Open Email Addresses and reconnect the affected mailbox. 👤 2. No Active Profile with a Seat Each campaign must have an active profile assigned with a valid subscription (seat). **Why thFew readers

• 🌐 What Is an OmniCampaign in PodPitch?

  Learn how PodPitch OmniCampaigns combine multiple media channels and how the final launch choice controls sending.Few readers

• 🔍How to Find the List of Podcasts You’ve Recently Sent

  Step-by-Step Guide Go to PodPitch Visit https://app.podpitch.com/ Click “Campaigns” This will open your list of active and archived campaigns. Select Your Campaign Click the campaign title to open it. Go to the “In Progress” Tab This shows podcasts currently being pitched. Click “Sort By” Located at the top right of the In Progress list. Choose “Recently Sent” Your list will reorder so the most recently sent pFew readers

• 👍 How to Train PodPitch with Match Ratings

  Rate media matches, explain your feedback, and distinguish rating from campaign skips and team-wide exclusions.Few readers

• ⬇️ How to Download Your Campaign List

  Step 1: Open Your Campaign Go to Campaigns in the left-hand menu. Click the campaign you want to export. Step 2: Click “Import & Download” At the top of your podcast list, click Import & Download. A dropdown menu will appear. Step 3: Select “Download List” Choose Download List. A pop-up window will open with export options. Step 4: Configure Your Export Settings Select which columns you want to include (e.g., podcast name, email, status). ChoosFew readers

• 🔄 Why Your Campaign Updates Aren’t Showing Up

  Here’s how to ensure your updates show up: ✅ 1. Add New Podcasts to Apply Your Changes Most changes—like keywords, filters, tones, and writing settings—only apply to new matches. Click “Add 20 More Podcasts” This forces PodPitch to generate new podcasts based on your updated settings. These newly added podcasts will reflect the updated keywords and filters. 🔄 2. Hard Refresh Your Browser Sometimes your browser displays cached information. Windows: Ctrl + F5Few readers

• How to Remove Recent Podcast Episodes from Pitches

  1. Go to the Campaigns Tab From your PodPitch dashboard, click Campaigns. 2. Open Your Campaign Select the campaign you want to update. 3. Switch the Campaign to Manual Mode At the top right, click the toggle and select Manual (Off / Manual / Smart). This allows you to edit the email content settings. 4. Open Campaign Settings Click Campaign Settings in the upper-right menu. 5. Edit the Campaign Click Edit to adjust your settings. 6. DisableFew readers

• 📅 How to Schedule a Campaign Email with “Send Later” in PodPitch

  Step-by-Step Instructions Step 1: Open Your Campaign Go to Campaigns → click your campaign title. Step 2: Choose the Email You Want to Schedule Scroll to the email in your sequence and click on it. Step 3: Click “Send Later” You will see the Send Later button above the email preview. Step 4: Choose a Scheduling Option You’ll see four quick-select options, such as: Later Today Tomorrow In 2 Days Next Week Step 5: Choose a Custom Date (Optional) Click tFew readers

• 🔄 How to Update a Profile and Refresh OmniCampaign Pitches

  Update shared profile information and rewrite pending pitches across every enabled OmniCampaign media type.Few readers

• ✍️ How to Review and Rewrite Pitches in an OmniCampaign

  Review, edit, and regenerate pitches for each media type in an OmniCampaign.Few readers

• ⚙️ Smart Mode, Manual Mode, and Daily Pitch Budgets

  Choose how a campaign launches, understand Off, Manual Mode, and Smart Mode, and manage daily pitch budgets.Few readers

• 📘Not Receiving Pitches in Your Gmail Inbox

  Why This Happens PodPitch processes and routes your emails through our system before syncing them to your Gmail. Because of this, the pitches may take a few hours to appear in your Sent folder. Where to Check Before reaching out, try the following: 📥 Check your Spam folder 🗂 Check your Promotions tab 🔄 Wait a bit longer — syncing can take some time If you still can’t find your emails after waiting, message us through chat and we’ll take a look for you! 😊Few readers

• ⏱️ Do Follow-Ups Send Automatically or Manually in PodPitch?

  ✅ Smart Mode (Automated Follow-Ups) When your campaign is set to Smart, PodPitch will automatically: Send follow-up emails based on the delay you set (eg, 3 days, 7 days, etc.) Stop follow-ups immediately if the podcast host replies Respect sending limits and business-day settings Pause follow-ups if your email disconnects or has OAuth/authentication issues You do NOT need to manually trigger follow-up sends. As long as Smart Mode is active and your email is connectedFew readers

• ⭐ How to Start or Enable Smart Mode

  Start a new campaign in Smart Mode or turn Smart Mode on for an existing Manual campaign.Few readers

• ⚠️ Why Your Campaign Isn’t Sending in Smart Mode

  Check mode, channel pauses, team capacity, schedule, sender readiness, and eligible matches when Smart Mode is not sending.Few readers

• 📴 How to Turn Off Subject Lines in Your Campaign

  1. Go to Campaigns On the left-hand menu, click Campaigns. 2. Open Your Campaign Click the title of the campaign where you want to turn off subject lines. 3. Open the Subjects Tab In the top-right menu bar (next to Pitches), click Subjects. 4. Turn Off Subject Lines You will see a list of all subject lines currently available for the campaign. Use the toggle switch beside each subject line to turn it off. Only toggled-on subject lines will be eligibleFew readers

• 🗑️ How to Delete an Inactive Profile on PodPitch

  Archive and permanently delete an inactive PodPitch profile.Few readers

• 📊 What Is the Daily Pitch Limit in PodPitch?

  Check current Standard and Pro daily pitch capacity and understand protected limits on older accounts.Few readers

• 🧹What Does the Bulk Edit Feature Do in PodPitch?

  This is especially useful for keeping your outreach relevant and saving time. ✨ What You Can Do With Bulk Edit When you open your campaign and click Bulk Edit (top right), you’ll see these filtering options: 🔍 Too Big or Too Small Skip podcasts that are outside your preferred audience size. 💵 Paid Placements Remove shows that charge a fee for guest appearances. 📭 Podcasts I Haven’t Pitched Yet Quickly clear out all unsent podcasts if you want to refresh your list.Few readers

• 📊 How to Review and Change a Campaign's Daily Pitch Budget

  See how many new pitches a Smart campaign can attempt each day and change its budget from the Campaigns page.Few readers

• 📅 Are Emails Sent During U.S. Holidays?

  Are Emails Sent During U.S. Holidays? Do not assume PodPitch automatically stops every campaign for every U.S. holiday. Sending depends on the campaign's current status, schedule, blocked dates, queued messages, and connected mailbox. If you do not want outreach or follow-ups sent on a holiday, travel date, event, or company closure, add the relevant blocked dates or pause and reschedule the campaign before the queue reaches those dates. Before a holiday Review every active OmniCampaFew readers

• How to Add a Hyperlink to Your Emails in PodPitch

  Step 1: Open Your Profile From your dashboard, click Profiles in the left-hand menu. Choose the profile you’d like to edit. Click Edit on the right-hand side. Step 2: Add the Hyperlink in the Profile Signature Scroll down to the Profile Signature field. Type the sentence you’d like to appear at the bottom of your emails. Example: “Learn more about me here.” Highlight the sentence, click the hyperlink option, and paste the URL you want to include.Few readers

• 📁How to Delete or Archive a Campaign in PodPitch

  If you’d like to clean up your dashboard by removing old or inactive campaigns, you can archive or permanently delete them right from your Campaigns list. Step 1: Hover Over the Campaign In your Campaigns list, hover your mouse over the campaign name you want to manage. You’ll see a 📁 folder icon appear at the end of the campaign name. Step 2: Archive the Campaign Click the 📁 folder icon once to archive the campaign. You’ll see a confirmation message: “AreFew readers

• 📁 How to View Inactive Campaigns on PodPitch

  Step 1: Go to the Campaigns Tab Log in to your PodPitch account and click Campaigns in the left-hand menu. Step 2: View Your Campaign List You’ll see all campaigns listed together — both active and inactive. Step 3: Check Campaign Status Each campaign has a status toggle: On (Smart / Manual) → Campaign is active Off → Campaign is inactive If the toggle shows Off, the campaign is not currently running. That’s it! You can turn any inactivFew readers

• 🚫 How to Manage Excluded Contacts Across Your Team

  Exclude an email address from outreach across every campaign, then search, sort, or restore excluded contacts.Few readers

• ⭐How to Recover a Deleted Campaign

  Step 1: Go to Campaigns Click Campaigns in the left-hand menu. Step 2: Open the Archived Tab Select Archived to view campaigns that were previously moved there. Step 3: Select the Archived Campaign Click the title of the campaign you want to restore. Step 4: Turn the Campaign Back On Switch the campaign mode to Manual or Smart. This reactivates the campaign. Step 5: Return to Your Dashboard Go back to the Campaigns page.Few readers

• 📬How to Check Replies to Your PodPitch Pitches

  Step 1: Go to Campaigns From your PodPitch dashboard, click Campaigns in the left-hand menu. Step 2: Select Your Campaign Choose the campaign you want to review. Step 3: Open the Replied Section Click Replied at the top of the campaign queue. You’ll now see a list of all podcasts or journalists who have responded to your pitch. Scroll to browse through the list Click Next at the bottom if you have multiple pages of replies Select any podcast to view the fulFew readers

• 🎯 What Happens When You Turn a Campaign Off and Reactivate It?

  Understand what campaign Off controls and how subscription cancellation works separately.Few readers

• ⏰ How to Change Your Smart Settings Time Window in PodPitch

  Step-by-Step Instructions 1. Open Your Campaign Go to Campaigns and click the campaign you want to update. 2. Open Campaign Settings Click Settings in the top-right corner. 3. Go to Smart Settings Select Smart Settings from the menu. 4. Click Edit This unlocks your sending window settings. 5. Set Your Time Window Choose your desired: Start Time (when sending begins) End Time (when sending stops) Smart Mode will only send emails withFew readers

• 🎙️ How to Use Booked Media and Prepare for an Interview

  Track confirmed media, add one personal note per booking, and prepare for interviews or placements.Few readers

• ⭐How to Rewrite Your Campaign After an Update

  Follow the steps below to refresh your campaign with updated AI-generated emails: 1. Go to Campaigns Click Campaigns from your dashboard. 2. Open Your Campaign Select the campaign you want to update. 3. Click “Settings” Open the campaign settings in the top right. 4. Update Your Preferences Make your desired changes, including: Editing tone or voice Adjusting personal preferences Updating Custom Writing Instructions (CWI) 5. Type in Your CWI Enter any newFew readers

• ✨ How to Customize AI-Written Pitches

  Control perspective, facts, links, and campaign writing instructions, then review rewritten drafts before sending.Few readers

• 🎯 How to Target Each Media Type in an OmniCampaign

  Configure channel-specific targeting for podcasts, journalists, and newsletters in one OmniCampaign.Few readers

• ✅How to Mark a Podcast Appearance as Completed in PodPitch

  Step 1: Open the Campaign Navigate to the campaign where the appearance was booked. Example: Anne-Marie booked on Dear Human Resources. Step 2: Mark the Appearance as Completed In the upper right-hand corner, click Mark Completed Appearance. Once selected, a new Completed tab will be added at the top of your campaign view. Step 3: Refresh the Page Refresh your browser to see the new Completed tab appear. Step 4: Understanding Other StaFew readers

• 🌐 How to Add Your Client’s Website to Their Campaign

  Step 1: Open Your Campaign Go to Campaigns Click the campaign you want to edit Scroll down to the email preview section Step 2: Highlight the Text You Want to Turn Into a Link You can link any word or phrase — most users choose: Website Learn more Click here The client’s brand name Step 3: Insert the Hyperlink Highlight the word or phrase Click the 🔗+ link icon A small box will appear — paste or type your website URL ClickFew readers

• 🎧Auto-Skip Bounced Podcasts or Journalists in Your Outreach

  ✅ How It Works 1. You send a batch of emails Your campaign sends normally through Smart Mode or Manual Mode. 2. PodPitch detects any bounced emails If a journalist or podcast host’s email is invalid, blocked, or unreachable, PodPitch marks it as bounced. 3. Bounced contacts are auto-skipped The system automatically removes them from future sends so you never pitch the same invalid email twice. 4. You can review all bounce details Visit your Outreach Dashboard to seFew readers

• 🔧 How To Change Podcast Settings from Smart to Manual

  Step 1: Go to Campaigns From your left-hand menu, click Campaigns. Step 2: Select Your Campaign Open the campaign you want to switch from Smart Mode to Manual Mode. Step 3: Locate the Mode Toggle At the top of your campaign, you’ll see the mode options: Off / Manual / Smart Step 4: Switch Smart to Manual Click Manual to deactivate Smart Mode and switch to a hands-on workflow. What Happens When You Switch to Manual Smart Mode stops sending automated emailsFew readers